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Guidelines for the composition of contributions to APEx project publications

(version 1.3 - 14 February 2014)


1. Introduction

This document is intended as a set of guidelines on how to formally compose your contribution to APEx project publications (both internal and external such as articles, reports and deliverables etc). It includes information on how to use project-specific terminologies, how to submit images and illustrations etc and how to correctly formulate footnotes and citations.

Part of the information provided in this document regarding footnotes and citation rules is drawn from the Irish Historical Studies’ "Rules For Contributors", the most relevant examples being used in these guidelines. Should you require further guidance for specific instances (eg how to quote from manuscript sources, how to use Latinisms etc), please refer to these Rules.

All texts should be written in British English and should you have any doubts or questions concerning spelling or rules, please see also the English Style Guide - a handbook for authors and translators in the European Commission for further assistance.

Please note that the authors of these guidelines reserve the right to amend or modify them as required; the most up-to-date version will soon be available for reference purposes on the APEx project website.


2. General

1. Contributions

2. Paragraphs and highlighting

3. Images, illustrations, tables, graphics etc

Submitted articles are considered to be the definitive version and authors should ensure that their articles are complete, grammatically correct and without spelling or typographical errors. Please spellcheck and proofread your paper before submission. The editorial office reserves the right to change font, punctuation and make amendments as required.


3. Text composition

1. Body text

2. Quotation

3. APEx project terminologies

Extend APEx/APEnet at the beginning of documents and shorten them thereafter

4. Other recurring terms

5. Footnotes


4. Citation of sources

Irrespective of the medium (online/printed etc), articles should be cited in double quotation marks.

For example:

Whereas books/publications should be cited in italics.

For example:

1. First references

The following particulars of a book or pamphlet should be given in the first footnote where it is cited:

2. Citation of online sources

As internet sources can be modified without notice, citation of such sources should include – besides details of the document itself – both a website address and the date on which it was consulted.

For example:

Where appropriate, additional details should be given.

For example:

Books and articles downloaded from the web should be fully referenced.

For example:

Material on CD-ROM should include:

For example:

Citation from newspapers should give full day/month/year date, but page numbers need not be given.

For example:


You can download a PDF version of this Guidelines document over here.